Clicking the Replace All button will change all occurrences of the Find what term with the Replace with term in the entire document or the selected area and then report the number of changes made. Here we are choosing to replace Word 2007 with Word 2010. You will be given the option to replace all occurrences or to move through them individually, accepting or rejecting each change. Word Replace can search for all occurrences of a particular word, phrase or set of characters and replace them with an alternative. Just right-click in the Quick Access Toolbar and choose Customise Quick Access Toolbar, Choose commands from: Commands Not in the Ribbon and Address Book should be near the top.ģ) FIND & REPLACE – Save precious time with this effective Word feature. Word has an Address Book button that allows you to select and insert address details from Outlook. If you just want to send a single letter to one of your Outlook contacts, there may be no need to use mail merge at all. Users simply create one document that contains the information that will be the same in each version, and then add placeholders for the information that will be unique to each version. For example, we could produce a series of labels or envelopes for a large mailing, an email or letter that includes names and addresses and other details or a ‘directory’. Note that you can still edit your document when the Spelling and Grammar dialog box is displayed, so if none of the suggestions are appropriate, you can make your own correction directly in the body of the document.Ģ) UTILISING THE BENEFITS OF MAIL MERGE – This feature allows us to send out bulk emails, but consequently with unique elements. The AutoCorrect button will add an item to the AutoCorrect list replacing the marked word with the currently selected suggestion. Alternatively, you can double-click the appropriate suggestion to change this occurrence. However, instead of clicking a suggestion directly, there are two buttons available: the Change button to correct this occurrence and the Change All button to replace all occurrences of the word in the document with the same suggestion. The options you have are similar to the right-click options available for corrections as you type. Suggestions will be presented below with the first suggestion selected.

When using the main Spelling and Grammar dialog box, words in your document which are not found in Word's dictionary will be listed in the Not in Dictionary box. This can be done by running a full Word spell check from the Review tab, Proofing group, Spelling and Grammar button (or press the F7 keyboard shortcut).

1) HOW ABOUT CHECKING YOUR SPELLING? – You can correct your spelling errors all in one go, to ensure you haven’t left any stone unturned.

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